Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Usually, this section will be left blank. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Yes. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. The size of penalties depends on several factors including company size and number of violations. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. free gym pass virgin active. You can find instructions for creating a digital image in the Client area of our web site. Address the varying challenges of women and together be a champion for business growth. Enter N/A if there is not document number. E-Verify is a registered trademark of U.S. Department of Homeland Security. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . Since its creation in 1986, new I-9 forms tend to be issued every several years. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. Pay employees from any location and never worry about tax compliance. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. By continuing to use this site, you are accepting our use of cookies. An employee may provide documentation to support his or her name change, but is not required to do so. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Along with the form, your new hire must show proof that confirms their identity and confirms . Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Initially a short-term measure, this change has since been extended through the end of July 2023. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Join us at our exclusive partner conference. You may not enter any special characters. A citizen of the United States. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. [15] 4 Add the date the employee began. Can we stop doing this? We use almost every bit of information from the form to complete the verification. Mitigate risk with proactive payroll and tax alerts. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. A .gov website belongs to an official government organization in the United States. Retain and coach your workforce with career planning. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Your access of this information does not create an agency or other business relationship where one does not already exist. For NAU use only. Contact NAU HR if you have questions on what type of information to enter. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. The "Additional Information" space is for Form I-9 notes, such as: Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. Since 2007. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. An H-1B employee who is verifying continued H-1B employment authorization may choose to present his or her Form I-94 as List C #7 document. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. An employee must fill in their: Employers must ensure that employees sign their name and date the form. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. Do you train employer representatives on completing I-9 forms? Section 3: Re-verification and Rehires This is the very last page of the Form I-9. See how were taking the right STEP toward inclusion and belonging. Plan, manage, and execute pay increases and rewards. HR solutions purpose-built to help CFOs mitigate risk and control costs. Why Should I Hire an E Verify Employer Agent? The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). Document Title Enter the title of the List C document or receipt in this field. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. This verification confirms an employee's eligibility to work in the United States. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. When normal operations resume, employees who were. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. The document is not acceptable if it has already expired. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). Form I-9 is required by the Department of Homeland Security. If the employee provides a Social Security card, it must be unrestricted. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. The document is not acceptable if it has already expired. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. Looking for U.S. government information and services? Get insights into your workforce to make critical business decisions. 3. If you are using the computer, select the issuing authority form the drop-down menu. A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. Any other comments or notations necessary for the employers business process. [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: Internal audits are the best way to determine your liability and uncover errors. The best way to correct the form is to: An employer should not conceal any changes made on the Form I-9for example, by erasing text or using correction fluid, nor should the employer backdate the Form I-9. Only Certified copies of birth certificates that are photocopied are acceptable. VALID FOR WORK ONLY WITH INS AUTHORIZATION A decision is expected by the end of 2023. Issuing Authority Enter the issuing authority of the List B document or receipt. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Largest city and the administrative center . If you are using a computer, then use the drop-down menu to make a selection. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. Women who experienced belittling at work are now stepping up to fight microaggressions. School ID card with a photograph 6. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: Form I-9 is used to verify an individual's identity and eligibility to work. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. If you enter document information in the List B column, you must also enter document information in the List C column as well. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. They are the issuing authority and responsible for issuing a license. An exception exists for federal contractors. Track critical documentation and control labor expenses. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? Does your company use E-Verify? Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. It is not an acceptable receipt for a lost EAD. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? When keeping documents, store them with I-9 itself, separate from personnel files. Enter the document type (name), document number and document expiration date. Can an F-1 student engaged in OPT, STEM, or off-campus employment other than curricular practical training present Form I-94 and Form I-20 as List C document during reverification? The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Following are some of the most common Form I-9 errors and how to correct them. An Employment Authorization Document (EAD) is an identification card that U.S. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. The documents individually do not qualify. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Measures 8.5" x 11". Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. $66.25 to purchase class "A" license. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). A signature on the card is not required for the card to be valid. The most common error is failing to complete the I-9 form. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. If you are using the computer, select the issuing authority form the drop-down menu. First Name of the Employer or Authorized Representative Enter your full legal first name. Any inconsistency could imply discrimination. All rights reserved. You must obtain an unexpired document and submit as soon as possible. The form must be accompanied by acceptable supporting I-9 documents. Affix your unexpired stamp/seal in the space provided. Well help reduce costs & mitigate risks. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). The front of the card contains a photo, fingerprint, and signature of the rightful holder. Section 1 of the I-9 must be completed by the employee on or before their first day of employment. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Drivers Age 75 or Older. Were growing and want to hear from you. For more information click, USCIS Instructions for Form I-9. Stay up to date with the latest HR trends. Telephone number and email address fields are optional. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. See how to turn frontline workers into leaders and face industry labor challenges. Indiana residents who have not already made application for a Real ID should do so during their next renewal. See whats new today. An employee may have several U.S. visas in his or her passport. Submission Pre-Dates Enrollment in E-Verify:You are not permitted to verify workers who were in your employ at the time that you signed the Memorandum of Understanding (MoU). Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Seeing is believing. The issuing authority varies, even among the same types of documents. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . If you are using a computer, then use the drop-down menu to make a selection. Leave Section 3 blank. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. What is your policy for working with outside contractors? LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Attach a note explaining why the changes were made. Let an experienced and knowledgeable professional manage your E-Verify participation. The good news is, HR teams arent expected to be detectives. Receipts for documents are acceptable. HR teams in manufacturing need to create career paths for their employees. Initial and date the correction or omitted information. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Forms I-9 should be retained for all current employees. Social Security cards are issued by the United States Social Security Administration ("SSA"). Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Does this card need to be reverified? No. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. If you enter document information in List C column, you must enter document information in the List B column as well. Verify I-9 LLC. Regardless of requirements, its always recommended to retain supporting documentation. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. Yes. You must enter exactly eight alphanumeric characters (letters and numbers). Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. Do I need to see a current DHS document? This information is contained all in the spaces under "List B". Can my employee leave any part of Section 1 of the Form I-9 blank? State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Save time, pay employees from wherever you are, and never worry about tax compliance.