I would think electronic files that are organized and backed up would be preferred. How Long Should I Keep My EOBs? | Shredding Medical Records Both medical and legal experts say you should keep personal and generational medical history documentation for your whole life. The new record retention is in effect now, and the records must be kept 6 years after the last time the patient was seen. Dental records are also important for you as a dentist. How long should medical providers office keep EOBs on? Once the patient record is shared and it contains other patients PHI, such as found on a bulk EOB, a breach has just occurred. This way, you can ensure that you are keeping them for the right reasons and that they will be available when you need them. Is ampicillin good for respiratory infection? Thanks for any help on this. 7 years following discharge or until patient reaches the age of 21, whichever is longer. New medical events or treatments fall into another category. Reproduction or republication strictly prohibited without prior written permission. Without question, these are important documents. and the date or revision level (number or letter) identifying the current version of the document. Then, plan to pass them down to your beneficiary after your own death. An EOB is similar to a receipt you may receive from a contractor. A. | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". Repeat this process each year for outstanding bills and EOBs. The best situation is to get another physician to accept the charts, although this practice is losing favor fast. By keeping your Explanation of Benefit reports on file in your home, you can keep track of your prescription drug benefits, changes, and charges on a monthly basis. However, the Health Insurance Portability and Accountability Act (HIPAA) of 1996 administrative simplification rules require a covered entity, such as a physician billing Medicare, to retain required documentation for six years from the date of its creation or the date when it last was in effect, whichever is later. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. I assume this can be in either paper or electronic form, though I havent seen anything that clarifies this. But how long do you need to keep them? Check your state law first, as most states have their own requirements. Most practices with this policy will file the claim for the patient and assign the benefits to the patient, but some may require the patient to mail the form themselves. There are other more efficient ways to access the same information. Your business team should be performing insurance verification, making sure all data entry is correct, and patients are getting the attention needed. Once you have archived your daily work, you can shred the paper copies in 3 months, 6 months, or at whatever interval you feel most comfortable. This facilitys maternity ward delivers the most babies in the city. It depends on the type of document youre storing. how long should a dental office keep eobs I work in a cental NY Hospital in the Medical Records department. A tip about digital records is that you need to make sure someone can access them if you are unable. Thanks! //]]>. All Rights Reserved. You can perform your own risk assessment and determine what method of storage is right for your practice. Medical Records Retention Guidelines - AAPC Knowledge Center What medical records should I keep and for how long? Because of privacy concerns, you cant just throw dental records in the trash and call it good. Electronic storage is another great option. As a general rule of thumb, most states require that you retain records for 5 to 7 years. Explanation of Benefits (EOB) - University of Utah Health how long should a dental office keep eobs There are 2 years of paper on the self. document.write('